What happens after you apply for an EHA Research Grant
Eligibility check
After the deadline has passed, we'll check your application for completion and compliance with the eligibility criteria.
We will not review applications that:
- Are incomplete—for example, that are missing signatures or do not include a budget
- Do not meet the eligibility criteria
If your application did not qualify for review, you'll receive a notification. This decision is final.
Preliminary review
EHA’s Fellowships and Grants Committee will:
- Perform a preliminary review of the applications
- Decide which applications will proceed to the next stage, which is an in-depth evaluation by an external peer review panel
You'll receive a notification about the success of your application in this first round. You will not receive any further feedback at this stage.
External review
To assist our Fellowships and Grants Committee with the selection procedure, at least three external reviewers will review the project proposal in detail. These reviewers will be experts in the proposal's topic.
External reviewers will score your application based on the following parameters.
1. Project
- Significance and impact of the proposal.
- Novelty of the proposal.
- Methodological approach of the proposal.
- Feasibility of the proposal.
- Host institute/scientific environment where the research will be conducted.
2. Investigator
- Commitment to research.
- Track record and international standing of PIs.
3. Budget considerations
- Are the budgeted activities clearly listed and assigned?
- Is the cost estimate of resources/activities appropriate and substantiated?
4. Overall evaluation
- To what extent does the proposed research address important challenges?
- To what extent are the objectives ambitious and beyond the state of the art (e.g. novel concepts and approaches)?
- To what extent is the proposed research high risk/high gain?
- Can the project be completed in the proposed time frame?
What happens at the end of the external review
This external review will produce feedback both for the Fellowships and Grants Committee and for you as the applicant. The committee will use this feedback to decide who to invite for an interview.
Whatever the outcome of your application, you'll receive the external review feedback after the awardees are announced. We hope that this feedback will provide some guidance on how the application and research plan could be improved. Please note that there will be no further correspondence regarding this feedback.
Interview meeting
If you're selected for an interview, this will be conducted in ___ via a video call. We'll share the date and time of this interview in advance.
Format
During the interview, you'll be expected to:
- Present your proposal to the Fellowships and Grants Committee in no more than five minutes
- Take part in a follow-up question and answer session
To ensure that you perform as well as possible, we recommend that you spend some time rehearsing your presentation.
Notification of award
Notifications will be issued in ____2024.
Ceremonial award acceptance
If you're selected as a winner, you'll receive complimentary registration for the 2025? EHA Congress. This will take place from ____ in _______.
Grant recipients are expected to attend this event, where they will formally receive their award during the opening ceremony.
Actions after a grant has been awarded
Starting your project
You must start your project within one year of receiving your award.
Funding agreement
You must provide all of necessary information for the funding agreement. This will include:
- Bank details
- The project's start date
You and your institute must also sign the funding agreement. This refers to the terms and conditions that all parties read and approved during the application phase.
If you withhold this approval, you may become ineligible and your award may be withdrawn.
Your obligations
Once the funding agreement has been signed by all parties, we'll transfer the first installment to the institute. This will be done according to the disbursement schedule in the agreement.
We expect to receive interim scientific and financial reports halfway through the project. You'll receive templates for these reports in advance. As the winner, you're expected to collect financial reports from the institute and ensuring we receive these documents.
We'll only pay the next installment of your grant funding if:
- We've received all of your reports
- Our review of them is favorable
The Fellowships and Grants Committee is responsible for reviewing all scientific reports.
Any publication arising from work funded by EHA must acknowledge EHA funding, as stated in the terms and conditions.
Amendments
Any deviations from the approved project scope or budget must formally requested before you implement them. For guidance on this, please see the terms and conditions or email the Grants Manager at grants@ehaweb.org.
Finishing your grant period
You must submit all final reports within six weeks of your project's end date. This means both financial and scientific reports.
We'll share reporting templates with you via the grantee portal.
Your financial report must be:
- Audited
- Signed off by an external auditor and the institute’s financial head
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