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How to apply for an EHA Innovation Grant

The call for applications will open on February 9, 2024, at 12:00 CET.

EHA Portal account

To apply, everyone in your consortium must be registered on the EHA Portal. However, only one PI (the ‘Coordinator’) should submit the proposal.

If you already have an EHA Portal account

You can either:

• Log in using your existing credentials
• Select ‘Reset or create password’ if you cannot remember your details

When you log in, make sure you use the email address that EHA has on file.

If you do not have an EHA Portal account

Go to the EHA Portal and follow the steps under the ‘Create your user profile’ heading.

Please keep in mind that, once you register, it may take up to two business days before your registration is processed and you get access to the system.

Registrations are approved from Monday to Friday between 08:00 and 18:00, Amsterdam time.

If you submit your application after the deadline date due to late EHA Portal registration, it will not be considered.

If you need help with EHA Portal

If you experience issues with registration or accessing your account, our Grants team can help. You can email them at grants@ehaweb.org.

What a full application should include

Completed online application form

Your consortium's Coordinator must submit this using the EHA Portal.

Project proposal

Your application must include a project proposal of up to eight pages. This should include your:

• Rationale
• SMART ('specific, measurable, achievable, relevant, and time-bound') objectives
• Methodology
• Figures
• Abstract
• References

If your proposal goes over this eight-page limit, your application will be ineligible and will not be considered.

Assignment of responsibilities and tasks between the research groups

This should be a clear document that's no longer than one page.

Details of expected outcomes and subsequent funding applications

As part of your application, you should explain:

• The results you're expecting
• What larger funding opportunity you intend to target using the data from your project

This part of your application should be no longer than one page.

PIs' CVs

Include the CVs of all PIs involved in your proposal.

Individual CVs should be no longer than two pages. These documents should be separate from the project proposal.

The CVs should include the following information.

Education and employment

• Position title (current position at the institute).
• Previous positions and employment.
• Education (including MD/PhD/hematology training graduation dates).
• Explanation of career breaks, as defined in the application guide.

Other experience

• Other experience and professional membership.
• Honors and awards.

Publications

• Five top publications—with full citation and the impact factor of the journal for the year the paper was published.
• Selected peer-reviewed publications—up to ten.
• Total citations (Google Scholar).
• H-index according to Google Scholar.

Other projects

• List of other projects for which you are a PI.

Budget

You must enter your budget information into the online application form's standard template.

You should show well-considered use of funds in your proposed research project's design, and your budget should have both itemization and justification.

The justification should explain briefly how your estimated and final figures were defined. For example, if you request equipment funds, you should provide details about the equipment needed and how it will be used to further the project's aims. The justification should also include a clear overview of how the funds will be shared between the PIs, including the total allocation per PI.

You should include the cost of a mandatory external project audit at the end of the grant period. This will be a maximum of €2,000 per PI.

Make sure you disclose any existing or planned funding that will impact on the submitted work. PIs should also provide details on how the various grants will be used together.

When devising your budget, bear in mind that the grant can be used for lab consumables, personnel, small equipment, and travel. However, it cannot be used for overhead costs.

If your application is successful, you can decide how the €300,000 will be allocated to individual members of your consortium. However, no member should receive over 40% of the total.

Letters of support from department heads

You must include letters from the department heads of involved institutes. The letters should be on institute letterheads, and be no longer than two pages each.

Each letter should include:

• A description of the institutional commitment and facilities to support the project
• A description of how the proposed project will fit into the current research of the department
• A commitment from the institute to the potential follow-up project resulting from the EHA Innovation Grant
• An acceptance statement that makes it clear that possible overhead costs for the EHA Innovation Grant will be paid for with funds other than the grant
• A statement that confirms the institute accepts the terms and conditions as they appear on EHA’s website
• The signature of the chairperson of the department—or the director of the institute/hospital if the applicant is the head of the department

Signed statements of institutional support

You must include signed statements of institutional support from all institutes.

In these statements, the institutes must agree to the terms and conditions as they appear on EHA’s website.

Each statement must be signed by the administrative authority of the institute.

Statements should be no longer than one page.